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Singers (particularly those in Prep, Fresca, and Amabile) should be sure to have a snack and use the bathroom before rehearsal begins. Bathroom breaks during rehearsal should be for emergencies only. Food, gum, and drinks (other than clear water in a non-breakable, lidded bottle) are not permitted in rehearsals or concerts. Be sure to have your materials with you for each rehearsal. This includes your folder, music, and pencil and may include a water bottle. Cell phone use is not allowed during rehearsals or concerts. Similarly, Apple watches or other communication devices should be turned off or in airplane mode during Girlchoir time. Parents are encouraged to contact the office if they need to be in touch with their child during a rehearsal. On-time rehearsal attendance is important for each singer and for the choir as a whole. Singers should not be dropped off more than 10 minutes early or picked up more than 10 minutes beyond the end of rehearsal. If you arrive early with your child, please wait with them in the Family Chapel until 5-10 minutes before the rehearsal begins.

Parking lot: Routing through the parking lot at North Seattle Church is one-way. Enter the parking lot on the west side of the building, next to The Bridge Coffee House. Then drive around the building to the East Entrance doors – Northwest Girlchoir’s primary entrance. During drop-off and pick-up, please park your car in a space. Use caution when backing out and watch for pedestrians. Waiting areas: Northwest Girlchoir is not responsible for choristers who arrive more than 10 minutes before rehearsals begin. Parents do not need to stay on the premises during rehearsals, but are welcome to wait in the hallways, lobby or family lounge of the church. Choristers in Prep Choir, Fresca, and Amabile are not allowed to wait alone either before or after rehearsal– they must be supervised by an adult. Choristers in Vivace and Amore may wait before or after rehearsal in the lobby or family lounge. Choristers should use the restrooms and have a snack before rehearsal. Food is not permitted in the rehearsal rooms. Drop-off guidelines for Prep Choir: Prep Choir parents must accompany their chorister into the rehearsal room and initial the sign-in sheet. Make a note on the sign-in sheet if your chorister is being picked up by someone other than the usual parent, caregiver, or carpool driver. Drop-off guidelines for Fresca, Amabile, Vivace, and Amore: Fresca, Amabile, Vivace and Amore choristers should not arrive more than 10 minutes prior to the start of rehearsal. When they arrive, they initial a sign-in sheet outside of their classroom. Pick-up guidelines: Prep Choir: Parents must go into the classroom at the end of rehearsal to pick up their chorister. Fresca and Amabile: Parents should meet their choristers in or outside of the East Entrance lobby and walk with them to their parked car. Vivace and Amore: Parents may meet their choristers in the building or outside. Late policy If you will be late picking up your chorister, please call the office at 206-527-2900. Prep Choir, Fresca and Amabile choristers will be brought to the choir office. This service should only be used on a rare occasion and should not be abused. Do not have your child go alone to another part of the building or to the west side of the parking lot to wait for you – they need to be under staff supervision and near the East Entrance.

A non-breakable water bottle with lid is suggested for rehearsals. Only water – and nothing with any food coloring – should be inside the bottle. Be sure your singer’s name appears somewhere on the water bottle so it can be returned if lost or left behind. Note that water bottles with retractable straws are easy to use with face masks, should that be necessary. A sharpened pencil with eraser was supplied at the beginning of the year for all singers in Fresca through Amore. Please be sure you have a pencil at each rehearsal. Each piece of choral music typically costs between $2 and $5; black folders are much more expensive. Only pencil should be used when marking printed music; markings should be erased before music is turned back in. Do not staple or otherwise alter printed music. Check with your teacher-conductor if your music appears to be photocopied. The music and folders supplied for rehearsal (Fresca through Amore) are the property of Northwest Girlchoir. Future choristers will reuse them, so please treat materials with care. Just as with school materials, music folders and music should be transported to and from each rehearsal. If a folder and its music is lost or damaged beyond the possibility of re-use, a replacement fee of $50 will be charged. Music is collected at the end of each concert cycle. Returning music late results in hours of additional work for our administrative staff; please return music in a timely manner.

You are invited to become part of Northwest Girlchoir’s dedicated volunteer team! Please review the opportunities below and consider making time this year to help Northwest Girlchoir achieve our mission. Volunteering is also a great way to get to know other parents and choristers! VOLUNTEER OPPORTUNITIES Board of Directors Become a strategic leader of Northwest Girlchoir, meeting monthly to build stability, growth, equity, and community. Equity Work with a diverse community committee to increase access and inclusion for BIPOC and gender-diverse people across the organization. Fundraising Join an enthusiastic committee to support fundraising efforts and steward relationships with individual and corporate donors. Finance Put your love of numbers to work with quick-thinking and disciplined committee that meets quarterly to review Northwest Girlchoir’s budget, financials, and projections. Music Library Help file and organize the sheet music your choristers sing before and after concerts. Office Support Come into the office during rehearsal to make friends and increase efficiency – help with mailings, copying, filing, data entry, and more! Event Helper Assist with Northwest Girlchoir fundraisers and other community events. Help us plan, set up, serve, decorate, and/or clean up. Concert Support We couldn’t put on concerts without our parent volunteers! Sign up as greeter, usher, box office staff, backstage helper, uniform helper, or another important role. ADDITIONAL EXPERTISE OR SKILLS Do you have a specific skill that you could share with Northwest Girlchoir? Let us know if you have know-how in the following areas: IT/ Database Photo/Videography Finance/Accounting Foreign Languages (please specify) Audio Recording Graphic Design Dance/Choreography Law Marketing/PR Sewing Human Resources Please send us an email at info@northwestgirlchoir.org if you can help in any of these areas. You can also respond to specific volunteer sign-ups that come out from our staff. Thank you!

Northwest Girlchoir will close for snow according to the most conservative Seattle or Shoreline schools (whichever closes earlier and stays closed longer). Rehearsals may be cancelled even if schools are in session, depending on afternoon road and weather conditions. Closures will be reported on our website and through emails to families.